Practice Coordinator | Royal Architectural Institute of Canada

Practice Coordinator

The Royal Architectural Institute of Canada
Job Description: 


position title:  Practice Coordinator 


location: Ottawa 


reports to:  Vice President of Practice 


date:   February 282022  



The Royal Architectural Institute of Canada (RAIC) seeks an enthusiastic, efficient, and tech-savvy candidate with proven writing and presentation skills to support the organization and the RAIC Practice Team to achieve the vision, mission, and values of the RAIC 


The Royal Architectural Institute of Canada (RAIC) is a not-for-profit, national organization that has represented architects and architecture for over 100 years. It is the leading voice of the Architectural Community in Canada and conducts all its activities with the highest ethical and professional standards. 


As a key member of the RAIC Practice Team, the Practice Coordinator reports to the Vice President of Practice and administratively supports the RAIC Practice Portfolio which includes the management of practice queries, maintenance and creation of industry standard contract agreements and practice support publications, the RAIC Practice Support Committee, the Vice President of Practice representation to RAIC Continuing Education Program, pan-Canadian and pan-professional committees such as the Federal Real Property Advisory Committee, Construction Industry Consultative Committee, and more The strategic goal of the RAIC Practice Team is to provide the key tool kits, support mechanisms and work products that will bring benefit to members, enhance the profession of architecture, and improve the quality of the built environment in Canada. These tool kits, support mechanisms and work products include, but are not limited to, the Canadian Handbook of Practice (CHOP), Document 6, Document 9, Document 6 and 9 Guides, the RAIC Fee Guide, opined statements, reviews, and conference presentations. 


Major areas of responsibility within the portfolio include, but are not limited to:


  1. Development and delivery of key tool kits, support mechanisms and work products  
  2. Work with the Vice President of Practice to lead planning, coordination, development and delivery of key tool kits, support mechanisms and work products for the architectural community  
  3. Collaborate and work with committees, subject-matter experts, and product specialists to develop and deliver high-quality, exclusive, and innovative key tool kits, support mechanisms and work products 
  4. Support the Vice President of Practice’s provision of leadership and management of committees including, but not limited to, the Practice Support Committee, Long term care Working Group, and Fees and Procurement Working Group and pan-Canadian and pan-professional committees such as the Federal Real Property Advisory Committee, Construction Industry Consultative Committee, and more. 
  5. Verbal and written communicating with stakeholders (licensed architects, regulators and industry related groups and organizations) 
  6. Development of budget estimates and work plans for key tool kits, support mechanisms and work products  
  7. Work collaboratively and cooperatively with RAIC staff to evaluate activities and ensure continual improvement and quality customer service 
  8. Represent RAIC as delegated by the Vice President of Practice 
  9. Prepare and edit copy for RAIC publications (RAIC Journal, electronic communication and notices, website, social platforms) 
  10. Other duties as required 

Preferred Qualifications: 


  • University graduate degree in Architecture or RAIC Syllabus 
  • Strong desire to constantly learn and progressively upskill 
  • A basic understating of the roles, duties, and responsibilities of a licensed and practicing Architect 
  • Strong writing skills that enable communication, analytical writing, and copy-editing as required for a broad and diverse range of stakeholders 
  • Strong public presentation and graphic skills that enable communication with a broad and diverse range of stakeholders (internal and external) 
  • Experience with CAD or BIM software.  (Graphisoft’s ArchiCAD may be offered for assignments) 
  • Experience with volunteer intensive service operations 
  • Strong inter-personal skills 
  • Excellent customer service attitude 
  • Ability to prioritize tasks 
  • Ability to meet deadlines 
  • High degree of energy, integrity, courage, empathy, and creativity 
  • Superior active listening, analytical, and problem-solving skills 
  • Creative, energetic, and innovative approach to analyzing problems and identifying effective and appropriate solutions 
  • Effective at working in cooperative and collaborative manner 
  • A high degree of flexibility to achieve organizational objectives, meet demands and respect the work of others  
  • Proven ability to build and cultivate strong relationships 
  • Professionalism, courtesy, and patience 
  • Sound analytical thinking, judgment, planning, prioritization, and execution skills 
  • High level of integrity, confidentiality, and accountability 
  • A sense of calm and confidence  
  • Willingness to learn and take advice 
  • Team player 
  • Intermediate to advanced skills with Microsoft Office 365 and its suite of products (e.g., Teams, SharePoint, MS Word, MS Excel, MS PowerPoint etc.). Intermediate to advanced skills with Apple OS, Apple Pages, Apple keynote and Apple Numbers considered a plus.  
  • Bilingual (English/French)

Please note the RAIC is hiring an individual to develop and deliver key tool kits, support mechanisms and work products.  We are not hiring an individual to practice architecture or complete an internship 


The RAIC offers a healthy and positive work environment with a team that believes diversity and inclusion are key to a respectful workplace. The RAIC is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their resume if they are a woman, an Indigenous person, a person with a disability or a member of a visible minority group. If you are passionate and interested in working in this environment, we would love to hear from you. Please submit the following: 


  • A cover letter addressing the duties, skills and abilities, and hard qualifications for the position and why you are the right candidate for the position 

  • A detailed resume including a summary of relevant knowledge and workplace experience 

  • A brief portfolio that provides examples of effective writing skills and 2 assembled PowerPoint presentations on a USB flash drive. 


We thank all who apply, however, only those selected for an interview will be contacted. All qualified candidates are encouraged to apply. Canadian citizens and permanent residents will be given priority.  


Resumes submitted without a cover letter will not be considered. No phone calls please. 


The RAIC office is in the Ottawa area. We acknowledge that the land on which we work in is the traditional unceded territory of the Algonquin Anishinaabe People. The Algonquin peoples have lived on this land for centuries. We are grateful to have the opportunity to be present in this territory. 

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Ottawa, ON
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