RAIC 2021 Conference on Architecture - Call for Proposals


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The Royal Architectural Institute of Canada (RAIC) invites proposals for continuing education sessions, the academic stream, and architectural tours, during the RAIC 2021 Conference—taking place June 5 to 9, 2021 in Montreal, Quebec.

The program, which is tailored for professional and educational success, will feature high-quality learning opportunities that include interactive content, innovative ideas, and engaging discussions. Participants at all career levels will take away insights, inspiration, and ideas for practical application.

Don’t miss this rewarding opportunity to share your expertise, relevant content, and insight at this exceptional event.
 
Below you will find information and details that will help you submit a proposal through the submission form. 




 


 


Conference sessions range from environmental stewardship to research and innovation, from cultural heritage to the safety and well-being of Canadians— among many others. The RAIC works diligently to ensure the highest-quality content and delivery of its continuing education programs, including those presented during the RAIC Conference.

Proposal Details

Date and Time

Successful continuing education sessions will be scheduled June 7, June 8, or June 9 between 9:00 AM to 5:00 PM ET. Due to the complexity of scheduling, the RAIC will assign the date and time for each continuing education session. Details will be included in notification messages sent to session organizers.  

Session length

Proposed sessions must be either 60 or 90 minutes in length. A 10-minute Q&A session must be included within this time frame.  

Number of Speakers

Each proposal can have a maximum of two speakers. For submissions with more than one speaker, the first speaker will be identified as the main point of contact. All communication will be sent to the first speaker—and they will be responsible for communicating conference information with the other speaker. Each speaker may identify one email address that they wish to copy on all correspondence. Speakers can submit more than one proposal.  

Conference Session Title and Description

The session title  and description should accurately reflect session content and include all of the elements listed below. Both the title and description will be published in the program and should stand alone and clearly convey what the presentation will cover.
In designing the session, opportunities for interaction amongst participants is encouraged.
Proposals should be educational and cannot be promotional in nature. The session title should be a maximum of 15 words while the session description should be between 75 and 100 words.

Note that the RAIC may edit the length, clarity, or language in the proposal. The single point contact will be notified if edits are requested fora proposal.

Learning Outcomes

The proposal should clearly outline a minimum of four learning outcomes (i.e. the tangible knowledge that participants will gain as a result of participating in this session) that provide an advanced level of knowledge relevant to the practice or business of architecture.
The purpose of providing well-written learning outcomes is to set the expectations of the participants for the upcoming session, as well as provide a clear understanding of what will be discussed and what they will learn. Learning outcomes are not a restating of the title, the session summary, or the speaker credentials and;

  • must be clear and concise – keep learning outcomes short and approximately one sentence, they should not be long or complex.
  • cannot use the word “understand(s)”
  • must follow the sentence: “At the completion of this course (or session), the participant will be able to:”
  • must use action verbs
  • must be measurable – the speaker is able to see the outcome

An example of a learning outcome is: “describe how to write a learning outcome”. This learning outcome:

  • is one sentence and clearly articulated. It doesn’t use the word ‘understands’ – i.e. “Understands how to write a learning outcome.”
  • uses the action verb ‘describe’ – see below for more examples
  • is measurable – the speaker can clearly see if the participant has properly described how to write a learning outcome
     

Instead of saying “Understands,” try using one of the following action verbs:

  • Define
  • Identify
  • Describe
  • List
  • State
  • Discuss
  • Explain
  • Compare
  • Recite 
     

Streams 

The RAIC Conference on Architecture has five main streams. Each proposal should focus on one of the following:

  • History, Heritage, and Culture
  • Sustainability, Technology, and Construction
  • Housing, Planning, and Urbanism
  • Health, Safety, and Accessibility
  • The Practice and Business of Architecture
     

If a proposed session does not fall within these streams, speakers will have the option to select "Other" and provide an alternative. Although the RAIC will take provided alternatives into account, it may move a successful proposal into one of the five main streams. 

Categories, Subcategories and Keywords

All sessions will be registered with AIA for learning units. Session proponents will be asked to indicate category, subcategory and keywords for each proposal to meet AIA accreditation.  Categories and their respective subcategories include:

Project Planning & Design

  • Building Systems, Materials, & Assemblies
  • Building Design
  • Project Costs & Budgeting 


Project Development & Documentation

  • Construction Cost Estimates
  • Construction Documentation
  • Integration of Building Materials & Systems
  • Project Manual & Specification 


Practice Management

  • Business Operations
  • Business Development
  • Firm Finances & Risk Management
  • Practice Methodologies 


Art & Architecture

Programming & Analysis 

  • Building Analysis & Programming 
  • Environmental & Contextual Conditions 
  • Site Analysis & Programming


Codes and Regulations

  • Construction Administration
  • Construction Observation
  • Preconstruction Activities
  • Project Closeout & Evaluation


Project Management

  • Communications Management
  • Contracts
  • Implementation and Evaluation
  • Project Quality Control 
  • Project Team Management 
     

Speaker Biographies

A short biography for each speaker must be provided. Biographies should be between 50 and 60 words, in narrative form, and finalized as they will appear in the Conference program. The RAIC may edit for length, clarity, or language use. 

Head Shots

Proposals must include a black and white head shot for each speaker with the following specifications:

  • Format: Either .png or .jpeg
  • Size: 350px X 420px
  • Black and white
  • The image should be rectangular with background space above and to the left and right of the subject (avoid extreme close-ups)
  • File name: First Name_Last Name
     

Audio-Visual Requirements

Speakers will have access to a standard AV set up (laptop, projector, screen, HDMI/VGA cables and audio). Participants may be seated in rounds or in theatre seating. 

Presentation Materials

Speakers must submit copies of any presentation materials including handouts and slide deck by email no later than 8:00 p.m. ET on May 3, 2021. Materials will be reviewed by the RAIC and may be published on the RAIC website and mobile application. A presentation template will be provided to successful applicants. 

Selection Process and Evaluation

The RAIC works diligently to ensure the highest quality content and delivery of its continuing education programs, including those presented during the RAIC Conference. Conference proposals will be evaluated by the Conference Continuing Education Program Committee (CCEPC) using a blind review process.

Incomplete submissions will not be evaluated.

Submissions are evaluated on the following criteria:

  • A clear and comprehensive session description;
  • The subject matter is relevant to the profession of architecture;
  • Session contributes new information or knowledge on the topic;
  • Four clearly articulated learning objectives are outlined;
  • Fit within the overarching programming;
     

Presentations must be educational and non-commercial. The CCEPC reserves the right to make the final decision for selection for the Conference 2021 program. All submissions are reviewed collectively to realize the best overall program for the conference. Although an individual submission may meet all criteria, it may not be accepted. All applicants will be notified as to the status of the submission (acceptance or non-acceptance) according to the posted timeline.

Speaker Benefits

Travel and accommodation expenses (including a one-night complimentary stay at the Conference hotel) will be reimbursed according to RAIC policy. Details will be provided to accepted speakers. These benefits apply to a maximum of two speakers per session (up to 1.5 hours in length). Speakers are eligible for a complimentary Conference day pass for the day of their presentation.

The RAIC does not provide compensation or honoraria to speakers. 

Consent

By submitting a proposal, the speakers agree to present and participate in the RAIC 2021 Conference on Architecture. By submitting a proposal, speakers agree to be recorded and potentially broadcast live to the public and that the RAIC may use their presentation for subsequent online continuing education delivery. Speakers also agree to be part of an evaluation process where conference delegates are asked to provide feedback on each session they attend. A summary of the evaluation results will be sent to the contact identified in the proposal.

More Information 

For more information or if you require any assistance, contact conference@raic.org
 


The Royal Architectural Institute of Canada (RAIC) invites proposals for unique and informative architectural tours. Proposed tours should seek to engage and educate delegates while showcasing what the city of Montreal has to offer in terms of new and heritage projects.

Architectural Tours may include buildings, commercial & residential, neighbourhoods, community projects, and any other built spaces. Tours must depart and return to the Bonaventure Hotel (the Conference venue).

Due to the overall Conference schedule, only walking tours will be reviewed.

Proposal Details

Tour Title and Description


The tour title and description should accurately reflect session content and include all the elements listed below. Both the title and description will be published in the program and should stand-alone and clearly convey what the presentation will cover.

In designing the session, opportunities for interaction amongst participants is encouraged.

Proposals should be educational and cannot be promotional in nature. The session title should be a maximum of 15 words while the session description should be between 75 and 100 words.

Note that the RAIC may edit the length, clarity, or language in the proposal. The single point contact will be notified if edits are requested to a proposal.

Date and Time

Successful architectural tours will be scheduled June 7, June 8, or June 9. Tours will be held in two time slots within the Conference program: 9:00 a.m. – 12:00 p.m. and 2:00 p.m. – 5:00 p.m. Due to the complexity of scheduling, the RAIC will have final decision on the date and time for each architectural tour. Details will be included in notification letters.  

Length

Tours are expected to be 1.5 to 2 hours in duration including the travel time to and from the Bonaventure Hotel (the Conference venue).

Number of Participants

Tours must accommodate between 20-25 participants.  

Costs

Any costs that are associated with the tour must be clearly outlined in the proposal. 

Personal Protective Equipment (PPE)

Submitting tour leaders will be asked to specify if the proposed tour is for a project under construction and requires hard hats, construction boots or other equipment.

Accessibility

The RAIC strives to provide universal access to safe, inclusive, and accessible events within the Conference. Local tour proposals must confirm they are accessible so that everyone is able to participate

Number of tour leaders

Each proposal can have a maximum of two tour leaders. For submissions with more than one tour leader, the first tour leader will be identified as the contact. All communication will be sent to the first tour leader—and they will be responsible for communicating conference information with the other tour leader. Each tour leader will have the option to identify an email address they wish to copy on all correspondence. Tour leaders can submit more than one proposal. 

Tour leader biography

A short biography for each tour leader must be provided. Biographies should be between 50 and 60 words, in narrative form and finalized as they will appear in the Conference program. The RAIC may edit for length, clarity, or language use. 

Tour leader head shot

Proposals must include a black and white head shot for each tour leader with the following specifications:

  • Format: Either .png or .jpeg
  • Size: 350px X 420px
  • Black and white
  • The image should be rectangular with background space above and to the left and right of the subject (avoid extreme close-ups)
  • File name: First Name_Last Name
     

Tour promotional image

Proposals must include a high-resolution photo for promotional use with the following specifications:

  • Format: Either .png or .jpeg
  • Full colour
  • Size: at least 100px x 100pm, but no larger than 500px x 500px
     

Selection Process and Evaluation

The RAIC works diligently to ensure the highest-quality content and delivery of its continuing education programs, including those presented during the RAIC Conference. Conference proposals will be evaluated by the Conference Continuing Education Program Committee using a blind review process. Incomplete submissions will not be evaluated.

Submissions are evaluated on the following criteria:

  • A clear and comprehensive tour description;
  • The architectural tour is relevant to the profession of architecture;
  • The architectural tour contributes new information or knowledge on the topic;
  • Fit within the overarching programming;


Presentations must be educational and non-commercial. The CCEPC reserves the right to make the final decision for selection for the Conference 2021 program. All submissions are reviewed collectively to realize the best overall program for the Conference. Although an individual submission may meet all criteria, it may not be accepted. All applicants will be notified as to the status of the submission (acceptance or non-acceptance) according to the posted timeline.

Tour Leader Benefits

Travel and accommodation expenses (including a one-night complimentary stay at the Conference hotel) will be reimbursed according to RAIC policy. Details will be provided to accepted tour leaders. These benefits apply to a maximum of two tour leaders per session. Tour leaders are eligible for a complimentary Conference day pass for the day of their tour.

Consent

By submitting a proposal, the tour leader agrees to present and participate in the RAIC 2021 Conference on Architecture. Tour leaders also agree to be part of an evaluation process where conference delegates are asked to provide feedback on each tour they attend. A summary of the evaluation results will be sent to the contact identified in the proposal.

More Information 

For more information or if you require any assistance, contact conference@raic.org